For employers

Business verification: the papers to add

Which papers to add, what each box says, and what Verified means.

A Company or a Recruiting Company adds two papers on the Business verification tab. One is a formation paper. The other is the EIN letter. Each paper has its own box. Independent recruiters do not add business papers.

Which formation paper fits? An LLC, corporation or nonprofit adds its formation certificate. That is the paper your state gave you when the business started.

A sole owner or a partnership may have no formation paper. Add a state or county assumed name filing, called a DBA, instead. A local business license works too.

A school district, transit agency or other public body adds the paper that made it or lets it act. That can be a state charter or the law that set it up. It can also be a letter from a government office on its letterhead.

Any paper that is not a formation certificate always goes to a person on our team. They write down which paper you used.

Your EIN letter is the one the IRS mailed you, called a CP 575. Lost it? Call the IRS business line at 800-829-4933 and ask for a 147C letter. It takes the place of the CP 575. A clear phone photo or a PDF is fine.

Each box shows one word: Not added yet, Checking, Verified, Needs another look, or Expired. Needs another look means a person on our team will look at it. If a person declines a paper, its box opens again as Not added yet, with their note, so you can add a new one.

Each paper gets three tries. After that, a person on our team looks at it. A problem on our side does not use up a try.

When a person needs to look, it takes 24 to 48 hours. You can keep setting up your business while you wait.

When a paper is Verified or declined, your Owner and Admins get a notice.

We delete the pictures of your papers within 30 days.

Verified means the paper passed our checks. It does not prove the business is registered with the government. It does not prove who legally owns it. It does not prove the paper is real.

Do your workers drive cars, vans, buses or trucks that the company owns? Then your Company also adds a certificate of liability. A verified one does not prove coverage or safety. If it runs out, only the jobs where workers drive your vehicles pause.